Case Submission Requirements

Case Submission Requirements

Gyanodaya – Centre for Pedagogical Innovation and Publishing at the Indian Institute of Management Kozhikode is dedicated to publishing high-quality cases accompanied by comprehensive teaching notes. We are committed to upholding the highest standards in all our teaching materials, ensuring they effectively support learning and pedagogical excellence.

Submission Guidelines

When submitting cases to Gyanodaya, authors are expected to ensure that their cases and accompanying materials meet professional quality standards and adhere to ethical authorship practices. We kindly request that all contributors review our submission guidelines thoroughly before making a submission.

Submissions that do not meet our stated requirements will be returned for revision and resubmission.

Authorship and use of AI

In keeping with our commitment to academic integrity, Gyanodaya ensures that all submissions are the original work of the author(s). To maintain the quality and authenticity of publication, author(s) ensure that:

  • Plagiarism is below 10%, excluding bibliographic references and properly quoted verbatim sections.
  • AI-generated content is not more than 10%.

Submission not conforming above standard will be returned to the author(s) or rejected.

Accessibility

Accessibility is essential in academic environments, as it ensures that all students, regardless of their abilities or disabilities, can fully engage with learning materials, including case studies. Accessibility means that materials are designed and formatted so that they can be used effectively by people with disabilities. For example, a student who is blind can use a screen reader to access a properly formatted case document, while a student who is deaf can engage with the content of an interview video if it includes captions or transcripts.

By developing cases and accompanying materials to be accessible, we create an inclusive learning environment that supports equal participation and enhances educational outcomes for all. This commitment not only aligns with legal and ethical responsibilities but also enhances learning outcomes, promoting equal opportunities for all students in universities and business schools.

We request all authors to ensure their submissions comply with established accessibility guidelines to support inclusive learning.

  • Use proper headings: Structure the document in an organized way. To support screen reader users, ensure that each section of your document is clearly introduced with a descriptive heading defined in the body text. Headings should be bold and visually distinct from the surrounding body text, so they are easy to identify visually.
  • Use readable fonts and sizes:
    • Use Times New Roman as the font for clear readability; set font size to 12pt and line spacing to 1.15.
    • Avoid using overly decorative fonts, as they may be difficult to read for some users.
  • Use simple and clear language: Avoid jargon or complicated wording so that all readers can easily understand the content. This helps people with different reading levels or learning needs.
  • Consider accessible Design for Visuals: When using graphics, charts, or diagrams, make sure they are simple, clear, and easy to understand. Use readable fonts and avoid cluttered or overly detailed layouts that can make visuals confusing or hard to interpret.
  • Ensure Sufficient Colour Contrast: Use a high contrast between text and background colors.
  • Tables: Use simple, well-structured tables with clear row and column headers. Avoid using nested or overly complex tables, as these can be difficult for screen readers to interpret correctly.
Language

All case materials submitted to Gyanodaya, including the case study, teaching note, and all associated metadata, must be written in English. The language used must reflect the highest standards of academic and professional writing, adhering to the following quality guidelines:

  • Clarity and Readability: Submissions must be well-written, easy to understand, and logically organized.
  • Structural Coherence: Sentences and paragraphs should be clearly structured to ensure smooth flow and comprehension
  • Language Accuracy: All materials must be thoroughly proofread to eliminate errors in grammar, spelling, punctuation, syntax, and formatting.
Review Process

All cases submitted to Gyanodaya undergo a three-stage review process. The evaluation criteria for each stage are detailed in the “Resources” section of our website. Authors are encouraged to review these criteria carefully and ensure that both the case study and the teaching note are developed accordingly.

Based on reviewer feedback, authors may be asked to revise and resubmit their work to enhance the quality, structure, and pedagogical effectiveness. This revise-and-resubmit process may be repeated as needed until the submission meets Gyanodaya’s standards for quality, pedagogical value, and relevance.

A case study and its accompanying teaching note will be accepted for publication only once they fully satisfy the required criteria.

Case Study

We invite submission of high-quality cases accompanied by comprehensive teaching notes, covering all areas of business and management. Submitted cases should be suitable for use in teaching and classroom discussion.

  • Cases should present real-life business scenarios, typically centered on a decision-maker (case protagonist) facing a complex challenge or critical decision. These narratives are designed to engage students in analyzing the situation, evaluating possible solutions, and weighing the advantages and disadvantages of different approaches.
  • While most cases submitted to Gyanodaya are in written format, video submissions in MP4 format are also accepted.

Structure

Your case study should:

  • Be clearly presented and well organized.
  • Begin with an opening section that sets the context and clearly defines the decision point.
  • Conclude with a closing section that revisits the decision point introduced in the opening.
  • Provide labelled exhibits or appendices at the end of the document, which must be clearly referenced within the text.
  • Only feature figures within the main text if essential; these should be clearly labelled, captioned, and properly sourced.
  • Exclude assignment questions, which should instead be included in the teaching note to provide flexibility for other instructors.
  • Exclude learning objectives and proposed solutions; these belong in the teaching note to support fellow instructors.

Recommendations

We suggest that:

  • Headings and subheadings are used to organize and break up the text for clarity.
  • A summary or abstract of the case should not be included within the case itself; instead, it should be provided in the teaching note and case metadata.
  • All graphs and images used in the case should be suitable for black-and-white reproduction. Color may be retained only if it is directly relevant to the discussion, forms part of a decision-making dilemma, or is essential for accurate interpretation.

Content

Your case must:

  • Clearly articulate an issue, decision, problem, or opportunity.

We recommend that your case:

  • Is topical and relevant to current management and business education themes.
  • Is relevant to the industry in which it is set.
  • Identifies a protagonist and supporting characters.
  • Is written in the past tense and from the third-person perspective.
  • Avoids including the author’s personal biases or opinions within the case text; these may be addressed in the teaching note.
  • Supports the learning and teaching objectives, as well as the theoretical framework outlined in the teaching note.
  • Is concise and focused. We prefer shorter cases, typically no longer than 12 pages including exhibits (approximately 30 minutes for video or multimedia cases). However, the length should correspond to the learning and teaching objectives so that longer cases may be appropriate in certain contexts.
Teaching Notes

A comprehensive teaching note must accompany all cases submitted to Gyanodaya. A well-crafted teaching note equips educators with the necessary resources to effectively teach the case, making it easier to integrate into course curricula and enhance students’ learning experience.

Content and Structure

Your teaching note must be clearly presented and logically structured. It should include the following sections:

  1. Case Synopsis: Provide a concise summary of the case, outlining its central theme and the context in which it is set.
  2. Target Learning Group: Specify the intended audience for the case, such as undergraduate students, postgraduate students, or executive education participants.
  3. Learning and Teaching Objectives & Key Issues: Clearly define the learning or teaching objectives the case is designed to address. Identify the key issues within the case that support these objectives.
  4. Teaching Strategy: Outline suggested approaches for using the case in class. This may include:
    • Trigger questions to initiate discussion
    • Group work activities
    • Methods to consolidate learning at the end of the session
    • Adaptations for various delivery modes (in-person, online, hybrid) and teaching levels (undergraduate, postgraduate, executive)

    This section can reflect your own teaching style and strategies.

  5. Discussion Questions: Provide a list of discussion questions that encourage students to engage with the key issues raised in the case.
  6. Analysis: If the case includes quantitative data, present the key calculations and analysis in this section to help instructors verify their results. Additionally, provide a detailed analysis of the discussion questions, including suggested answers and insights.
  7. Background Reading: Include references to relevant supplementary materials that support a deeper understanding of the case or its broader context. You may also include a brief note on what happened after the events described in the case, as this is often of interest to students.
  8. Experience of Using the Case: Share feedback and insights from using the case in the classroom. Highlight which aspects resonated most with students and any common themes or challenges that emerged during discussions. This can be valuable for instructors planning to adopt your case.

Recommendations

  • The Teaching Strategy section should include detailed board plans, timing for classroom sessions, alternative approaches to using the case, and any technical requirements for multimedia elements.
  • The Target Learning Group section should outline any prerequisite knowledge and indicate where the session fits within the broader course or module.
  • Include links to relevant video and audio clips that support or enhance the case material.
Related Items

When a case submitted to Gyanodaya is accepted following the three-stage review process, the author(s) are required to provide consent for publication and agree to share copyright, ownership, and publication rights with the Indian Institute of Management Kozhikode (IIMK).

Permissions

Before submitting case studies to Gyanodaya, please carefully review all the content, including images, charts, and graphs, to ensure that necessary permissions for their use have been obtained. This applies to all copyrighted material sourced from books, websites, or other publications.

Permissions must be obtained using the prescribed Gyanodaya format available on our website and submitted along with the case study documents. Ensure proper credit is given to the original creators in accordance with the terms of the permission.

If you are unable to obtain permission, consider using open-source or licensed materials, such as those under Creative Commons. All sources of materials should be properly cited, including the corresponding links where applicable.

If you have any questions or need further guidance, please contact the Gyanodaya team.

Copyright

In addition to your case and teaching note, you may also submit any related supplementary materials as part of a single submission. This may include:

  • Another case in the series (e.g., B, C, etc.)
  • An abridged version of the case
  • A background, technical, or industry note
  • A role-play exercise
  • Supporting video content
  • Additional materials for students (e.g., exercises, supplementary software)
  • Additional materials for instructors (e.g., presentation slides, supplementary software)
Case Source and Types

To ensure authenticity and practical relevance, Gyanodaya publishes case studies that are focused on real individuals, organizations, and events. Gyanodaya accepts both primary cases (field research–based) as well as library/secondary data–based cases (based on already published information). As a policy, fictional or disguised cases are not accepted for publication in Gyanodaya.

Gyanodaya accepts submissions of the following types of cases:

  • Primary Case: Cases developed using data gathered through fieldwork, interviews, and internal company data. While submitting primary cases to Gyanodaya, author(s) are required to submit a signed permission from the subject organization in the prescribed format of Gyanodaya.
  • Library Case: Cases developed from data available in published sources such as press reports and journal articles. While writing library cases, ensure that necessary and sufficient citations are provided as footnotes or endnotes. It is essential to ensure that all key data, objective claims, statements, actions, and sentiments attributed to real individuals or organizations are properly sourced and accurately documented.
File format and layout

File format

  • The case study and accompanying teaching note must be submitted as separate documents in Microsoft Word format (.doc or .docx).
  • Videos must be provided as MP4 files.
  • Multimedia items must be sent to us as downloadable files. We cannot currently host multimedia items online.
  • Presentation material can be supplied as a PowerPoint PPT/PPTX file or a PDF.
  • Spreadsheets should be provided as Excel XLS/XLSX files.
Document format
  • Font: Times New Roman
  • Font size: 12pt
  • Line spacing: 1.15
  • Page size: Letter – 21.59 cm × 27.94 cm (8.5" × 11")
  • Page margins: 0.5" (1.27 cm) on the left, top, and right; 0.75" (1.90 cm) at the bottom
Case Formatting Example
Case Study and Teaching Note Document Submission

Before submitting your case study to Gyanodaya, please ensure you have the following materials prepared:

  • Title Page: Including the case study title and full author details.
  • Case Document: The main case file in Microsoft Word format (.doc or .docx).
  • Teaching Note: A separate Microsoft Word file (.doc or .docx) containing the accompanying teaching note.
  • Consent Form: Required for primary cases only.
  • Supplementary Materials (if applicable): Any additional supporting documents.

Important: To ensure anonymity in the review process, please remove all author names and any identifying information from both the case file and the teaching note.

Consent for Publication and Case Details

After the successful completion of the review process, you are required to submit a publication consent and final details in the prescribed Gyanodaya format. Please ensure that the information provided is clear, accurate, and comprehensive, as it will help fellow educators discover and effectively use your case and any associated materials online.

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